Rules and Regulations

The following rules are to be strictly enforced.  

Rules apply to all exhibitors - PLEASE READ CAREFULLY 

1. Exhibitors must pay a $10.00 Associate Membership fee to enter (Junior entries excluded) This can be paid when obtaining exhibitor number (see #3).

2. ALL exhibitors must pay the entry fee to the fair.

3. Exhibitor numbers can be obtained when bringing entries into the homecraft section, or from the livestock directors upon entry. Exhibitors with more than 10 items may phone/text Joanne Lemmon 613 848 1961, or call 613 473 2175 prior to the fair to obtain a number. If obtaining an exhibitor number by phone the Associate Membership fee is to be transferred to madocagtreasurer@hotmail.com with your name and exhibitor number in the comments.

4. Exhibitors must tag all entries with all correct information and exhibitor number. ENTRY TAGS CAN BE PICKED UP AT: Mum’s of Madoc, Johnston’s Pharmacy and Home Hardware.

5. Exhibitors must complete an entry/prize form (available in the fair book and on the web site), listing all entries . This form will be used for you to record and submit your winnings after judging (it is suggested to make a copy to retain).

6. Winnings under $100.00 can be paid out in cash on Sunday between 12 - 2 p.m. IF the prize claim form has been submitted (see 7)

7. All Exhibitors winning prize money must fill out a prize claim form and place it in the drop box, in the Exhibit building on Sunday before 12 noon. If it is not submitted by noon, prizes will be mailed.

8.Prizes over $100.00, or those under whose forms were not submitted on time will be mailed within two months after the date of the fair.

9. Any person exhibiting roots, vegetables, fruits, domestic manufacturers and ladies’ work must be the bonafide grower or maker.

10. Members will be allowed to exhibit as many animals or articles as they wish in each CLASS

11. No person will be allowed to enter for exhibition more than one item in a SECTION. This rule does not apply to animals.

12. No items for exhibit will be admitted with marks, names or initials on them, whereby the owner may be known.

13. In the absence of competition in any class, or if the Stock or articles exhibited are of inferior quality, the judges are instructed to award only such premium they think the article deserves. They will exercise their discretion as to whether they will award first, second, third or any premium .

14. Entries will be accepted at the Exhibit Building on Thursday evening from 7:00-8:30 pm and on Friday morning from 9:00 to 11:00 am for entries to be brought in. Gates are open and free. The building will then be closed for judging to commence at noon.

15. No Exhibits shall be taken down from display nor shall they be removed from the building or grounds until after 3:30 pm Sunday. Doing so will result in disqualification of the exhibits and forfeiture of the prize

16. Exhibitors must pick up their articles between 3:30 and 4:00 p.m on Sunday. The exhibit building will be closed from 3 - 3:30 for organizers to gather entries by for pick up.

17. Exhibitors cannot be present in the building during judging. (Fair directors, chairpersons and volunteers excluded)

18. Any persons interfering with the judges while in the discharge of their duties will forfeit prizes.

19. No bulls may be judged or allowed on the grounds unless chained or otherwise fastened. All senior age date from the first of July, year preceding the fair.

20. While the committee will take every precaution to secure the safety of animals and articles, be they injured or stolen, the directors will give all assistance in their power for the recovery of the same, but no payment will be made for the value thereof.

21. All protests are to be made to the secretary within two days with a fee of $25, said fee to be forfeited to the society if the protest is not sustained.

22. Exhibitors will be required to bring forward their stock when called for by the judges as no animal will be judged unless so brought forward.

23. Exhibitors of all purebred registered stock must produce registration papers when demanded by the judges or directors of the department.

24. Any person attempting to impose upon the judges by giving certificates or stock of the articles that are not strictly correct shall be disqualified from receiving any premiums.

25. Positively no persons other than the handlers and the judges will be allowed on the track while the horses are exhibiting.

26. Exhibitors of animals must have liability insurance for the same.

27. Horse/Pony pulls—all teamsters must show proof of $2M insurance coverage.

28. As a result of inclement weather, or any other occurrence that may be considered a risk to public

safety, MAS executive directors may cancel any event without prior notice.